A student receiving financial aid (grants and/or loans) must maintain Satisfactory Academic Progress (SAP). All periods of enrollment count toward Satisfactory Academic Progress (Fall, Winter, Summer), including periods when a student does not receive financial aid.
Cumulative Grade Point Average (CGPA)
A student on financial aid must maintain a minimum 2.0 CGPA in order to continue receiving financial aid. This is reviewed at the end of each semester. Transfer credit does not count toward the CGPA.
Pace (Aggregate Completion Rate)
Pace is a measure of a student's progress toward graduation. A student on financial aid must complete at least 67% of all credits attempted at LDS Business College. The calculation is done by dividing total credits completed by the total credits attempted (this includes remedial coursework).
Total credits completed include courses with a grade of A-D & P and transfer credits accepted by the College. Incomplete credits are classes with grades of E, I, UW, W, X, NC, and blank grades. If an incomplete grade is later changed to a passing grade, it will replace the incomplete grade in the SAP calculation. Audited courses (V grade) are not used in this calculation. A repeated course may only be counted as completed once. The College does not distinguish between withdrawal passing and withdrawal failing. If a student withdraws from a course, those credits will be considered incomplete. And while a W (withdrawal) will not be considered in a student's cumulative GPA, it will be included in their Pace calculation.
Total credits attempted include any courses displayed on the student’s academic transcript with grades showing as A through E, I, P, UW, W, X, blank grades, and transfer credits accepted by the College. Total credits attempted includes each attempt of classes taken more than once.
Maximum Time Frame to Earn a Degree
A student must complete a degree within 150% of the number of credit hours required for the degree or certificate being sought. Please refer to the list of maximum hours by major to see at what point you would hit the 150% mark. Transfer courses accepted by LDS Business College count in this calculation.
If a student changes their major, their maximum time frame calculation does not reset. If they exceed the 150% mark, they would need to submit an appeal to continue using financial aid. See information below on submitting a SAP appeal.
However, if a student completes one degree and then begins a 2nd degree, the maximum time frame calculation for the 2nd degree would start over. The student would need to contact the Financial Aid office who will work with the Registration office to determine how many credits are needed to complete the 2nd degree.
Financial Aid Warning
Students who do not meet SAP standards for the first time may be placed on Financial Aid warning for one semester. During this semester the student may still receive financial aid. A student will be placed on warning when:
- The CGPA falls below 2.0 (but is still above 1.0) the first time.
- The student must have a 2.0 CGPA by the end of the probationary term.
- The Aggregate Completion Rate falls below 67%.
- The student must have a completion rate above 67% by the end of the probationary term.
Financial Aid Disqualification
A student will be disqualified from receiving aid when:
- He/she does not meet SAP requirements by the end of the warning semester.
- The CGPA is below 1.0
- He/she does not, or will not be able to complete a degree within 150% of the number of hours required for graduation.
Reinstatement of Aid and the Appeals Process
Aid may be reinstated by attending classes, without receiving financial aid, until the CGPA is above 2.0 and the completion rate is above 67%.
Students who are disqualified from receiving aid have the option to appeal the disqualification. Appeals may be submitted if the student had unusual circumstances that were beyond his/her control.
To appeal disqualification due to CGPA or Aggregate Completion Rate the student must submit:
- The General Appeals Form
- A letter from the student explaining the circumstances, and what has changed in his/her circumstances that will allow the student to meet SAP requirements by the next SAP evaluation (performed at the end of each semester).
- Documentation to support the special circumstances detailed in the letter (if any).
- If a student is unable to reach the 2.0 CGPA or the 67% Completion Rate in one semester, they will need to meet with an academic advisor to fill out this Academic Plan Form.
- Additional information may be requested by the Financial Aid Office.
To appeal disqualification due to Maximum Time Frame to Earn a Degree the student must submit:
- The General Appeals Form
- The Maximum Time Frame Appeal Form.
- A letter from the student that:
- explains the student’s circumstances,
- the anticipated graduation date,
- how many more semesters and credits the student needs to graduate
- The Maximum Time Frame Appeal Form is where your academic advisor shows your academic plan leading to graduation (expected graduation date, the courses you have left to take and when you plan to take them).
- Any other supporting documentation (if any).
Appeals are reviewed on a case-by-case basis. Students whose appeal is approved will be placed on financial aid probation for one semester. The student must meet SAP requirements or the terms of their probation by the end of that semester to continue to receive financial aid at the college. If it is mathematically impossible to reach the SAP minimum standards by the end of the semester, the student will be required to complete an academic plan.